Information A-Z

ABSENCES

Caregivers are expected to inform the school of all absences, including a reason for the absence by telephone or email on the first day of absence.

ASCA (Alfredton School Community Association)

Our fundraising team is very active and works hard to raise much needed funds for our school. ASCA pay for a professional swimming coach to come into the school each year in February to work with our students.

ASSEMBLIES

These are usually held on a Tuesday at 9am and the whole school joins together for a ‘Tuesday Talk’. Class assemblies, which whanau are invited to, are held three times a term, usually on a Thursday afternoon. 

ATTENDANCE

We aim to have all students attending school at least 95% of the school year. This means that students should ideally have no more than 9 days off school over the course of the year.  We do understand that in some circumstances this is not possible (e.g. Tangi’s, Sickness etc.).

Please remember there is a direct relationship between your child’s regular attendance and their achievement. For each day your child is away from school they will miss a range of learning opportunities and key concepts, that in some cases will be quite difficult for them to catch up. We recommend keeping your child out of school only when it is really necessary.

BEHAVIOUR MANAGEMENT

Positive self esteem, self discipline and responsibility for one’s own actions are encouraged. Certificates are regularly awarded at assemblies. Each term the Principal hosts a morning tea for all students who have received a Principal’s Award that term. Staff follow the Behaviour Management Rubric when dealing with incidents. This is available from the school office.

BUSES

At present, the buses bring all of the children to and from school. If your child is not on the morning bus you must notify the driver before the run starts. Any changes to afternoon runs must be notified to either the school office or Principal by telephone before 1.30pm. Please be aware that students cannot always be moved to a different bus. Changing buses will be dependent on available seats.

Any issues or complaints about student behaviour on the bus need to be directed to the Principal.

CONCERNS & COMPLAINTS

We take parents’ concerns and complaints seriously at Alfredton School.  If you have a concern or complaint the first step to resolving this is to contact the staff member directly, should you not feel comfortable with the outcome of this contact you then need to contact the Principal. The Board of Trustees Chairperson should only be contacted if you still feel your complaint has not been addressed. Complaints must be in writing and need to be received by the school as soon as possible after the event. A copy of the concerns and complaints procedure is available in the Board of Trustees Policies section on this website.

DAMAGE TO SCHOOL PROPERTY

Accidental damage to school property is accounted for in the school-wide budget and insurance.  Deliberate damage to school property will result in the behaviour management procedure being utilised. All deliberate damage of school property will be charged to parents of the students involved.

DENTAL SERVICES

Alfredton School is part of the Tararua District Cluster and our dental services are provided through the Manawatu branch. Currently parents take their children to Eketahuna School for our dental nurse appointments.

DUTY

A teacher is out on duty each break. Teachers in the staff room are also available to students to offer support with minor injuries (e.g. scraped knees) and other minor problems if the duty teacher is already busy.

E-LEARNING

Alfredton School is on the Network for Learning, meaning our students have a safe and managed environment that will prevent them from accessing inappropriate material. We are also part of Linewize which alerts us to internet searches which may be a cause for concern. All students and caregivers must sign an internet agreement. If you have any questions please do call us before signing.

ENROLMENT OF STUDENTS

Any student is entitled to be enrolled, with the exception of a child who has been indefinitely suspended from another school. In this case the Board will meet and consider factors pertaining to the individual case, and either accept or decline the enrollment.

An enrolment form must be completed and handed in to the office administrator. When you are enrolling your child we require their enrolment form, internet safety forms, behaviour contracts, publishing/trip permission, birth certificate and immunisation record.  We require all of this to be completed before your child may come for school visits.

EMERGENCY PROCEDURES

General Evacuation Plan and Procedures

  • Should an emergency occur, a designated staff member will raise the alarm (continuous bell for fire – ‘drop’ for earthquake), and students will follow the appropriate drilled procedures.
  • Lockdown areas have been identified for each classroom.
  • Any child with disabilities will be assisted by their designated helper
  • The evacuation plan, in the case of a fire, is displayed in each classroom and office area
  • The Ministry of Education will be advised of all steps taken following an emergency

School Closure or Evacuation

  • It would be usual for the Principal (as general manager) of the school to inform the Board Presiding Member in the first instance, should a situation arise which would affect health, safety or welfare of pupils or staff.
  • The Board Presiding Member or Principal will inform all caregivers as quickly as possible of the school closure or evacuation, by any or all of the following means:-
  • Facebook: Alfredton School Whanau & Staff
  • Radio notice
  • Newsletter
  • Phone
  • Should the emergency arise during school hours, at least one staff member, or Board member, will remain until all children are collected by a parent or caregiver, and will ensure the school is locked and secure.
  • Regular updates on progress of opening or returning to school will be given by a staff or board member.

 

HEALTH, ACCIDENTS & SICKNESS

In the case of minor accidents the school will provide first aid and contact parents if necessary. For major accidents the school will immediately contact parents and seek medical help if needed.

If students have severe allergies, or known health problems the school will put an action plan in place for the child that will be created with the parent. All inhalers are kept in the child’s classroom in an orange bag. Administration details are also stored in the bag.

Students should not attend school if they are sick. If your child has developed a contagious disease (e.g. chickenpox, mumps etc.) you must notify the school as soon as possible and your child will need to be kept home for the required period outlined by the Ministry of Health.

Should your child begin feeling sick whilst at school they will be monitored in the library and you will be contacted to come and collect them.

HOMEWORK

Homework should not take children longer than 20 minutes per night.  If your child is finding the level of homework difficult or spending too long on it please come in and see us to chat about it.

  • All students should be reading at home each day
  • Spelling: once a week

HOUSE GROUPS

House groups are used for parent fun days, sporting activities throughout the year, in school competitions and assorted administration. 

KAPA HAKA

All students participate in the Bush Schools Cultural Festival. This builds on  the Cultural Competencies that are entwined into our curriculum.

LIBRARY

We have a well-resourced library at Alfredton School. Year 0-4 students are able to issue two books at a time, years 5-8 can issue three. Year 0-4 students are to use their book bags to help protect our library resources.

LOST PROPERTY

Lost property is stored in a bin outside the principal’s office. It would greatly reduce our lost property if all children’s clothes were named.

LUNCHES

The school has no provision for bought lunches. Lunches should be healthy foods, and drinks are to be water only. We discourage the inclusion of sweets, chocolate or lollies. All students are required to sit and eat for the first ten minutes of each break.

In the colder months we offer to heat hot lunches Monday to Thursday. Food should be wrapped in tinfoil and clearly named.  We are unable to microwave food, or add boiling hot water to food as this is a health and safety issue.

MONEY AT SCHOOL

Children do not require money at school unless it is requested by the school for some event. Please ensure that any money sent is in an envelope, clearly labelled with the child’s name. The school is unable to accept responsibility for monies that are lost or stolen outside the office.

OPEN DOOR POLICY

The school has an open door policy. This means we encourage parents to come and talk to staff about your child’s learning.

Staff are always willing to meet with parents to discuss their child’s progress. Please contact the staff member directly to organise a time that suits you both. Staff can often accommodate meetings before or after school and occasionally throughout the day.

PARENT CONTACT INFORMATION

It is important that parents ensure the school has up to date and accurate contact information – both for the parents themselves and two additional emergency contacts (we will always endeavour to contact parents first in the event of an emergency).

PERMISSION SLIPS

At the start of your child’s time at school you will be asked to sign a general permission slip giving the school the right to take your child off the school grounds, publish their work or photos in the newsletter/website, provide your child with internet access and emails and lastly to have your child’s name and photograph published in local newsletters.

You will always be notified of classroom trips but will not generally be required to fill out a permission slip.

There are odd occasions that we will send home permissions slips for events – often when we are requiring parent help.  There will always be a return date noted in the letter accompanying the permission slip.  Please ensure these are returned as promptly as possible.

REPORTING TO PARENTS

Teachers use Seesaw to keep you updated on your child’s progress throughout the year. During the school year there are several formal times for parents to also be informed about their child’s progress and achievement. They are as follows:

Term One

Meet the teachers’ afternoon

Term Two

Mid Year Reports

Term Three

Three Way Learning Conversations with your child’s class teacher

Term Four

End of year reports

RUBBISH

Our school is aiming to become a zero waste school. At this stage we are recycling almost 90% of our school’s waste. To help support our efforts we ask that parents consider purchasing re-usable food containers rather than using products such as glad wrap or lunch paper.

The school earns Paper for Trees reward points for every bin of recycling that is collected. This is used at the end of the year to select new native plants for the school.

SCHOOL HOURS

The school day starts at 9.00am and goes through to 2.45pm in the afternoon.  The school buses leave school from 2.50pm onwards.

Brain-food Break (in class) approx. 10am

First break is 11.00 – 11.30am

Second Break is 1pm – 1.40pm

During Term 1 times are slightly different due to swimming lessons.

SCHOOL NEWSLETTER

Each Tuesday we email out a newsletter. A printed copy can be sent home if requested. You can also access it via the school website, or Facebook page. If you would like anything included in the newsletter you will need to have this to the office by 8.30am on Tuesday.

SCHOOL OFFICE

The office is attended Monday to Wednesday from 8am through to 4pm. The phones will be regularly checked on Thursday and Friday.

All policies, procedures, strategic plans and recent Board Minutes are available for viewing at the school office and on our website. You are also able to collect recent copies of the newsletter. 

SCHOOL VALUES

At Alfredton School we aim to be MIGHTY oaks. These values are important to the staff, students and our community. The logo itself was designed by a past student, Anna Robbie, in 2013.

Motivated

Imagination

Giving respect

Happy

To be Adaptable

You’re Confident

SCHOOL-WIDE EVENTS

We run a variety of school wide events over the course of the year.  Some of these include: Pets Day & Senior class stalls, School Production, Christmas Tree Evening (End of Year celebration/Prize giving)

School events are always advertised in the school newsletter.

SENDING STUDENTS HOME

Teachers are not permitted to send students home except under special circumstances. Special circumstances include illness or injury, or by special arrangement of a parent request for the student to attend a special appointment. In all other circumstances students are not permitted to leave the school grounds until 2.45pm. In all cases the office must be informed.

SHADY SCHOOL

All students must wear a hat when involved in outdoor activities during Terms 1 and 4 (playtime, lunchtime, sport trips, camps etc). It is preferable for students to wear brimmed hats, as these protect the ears and neck as well.

SPF+30 Broad Spectrum sunscreen will be available for students and its use encouraged, especially on high risk days.

SPECIAL EDUCATION

Classroom programs cater for a diverse range of students within the regular classroom program. Our SENCO works closely with parents, staff and outside agencies to ensure that all children’s needs are catered for. Any changes in needs that become apparent as a result of on-going assessment of all children will be addressed.

SPORTS

Alfredton School’s students are involved in a wide range of sports within school. They have opportunities to compete in 7-a-side tournaments, swimming, hockey, athletics, road races & cross countries. 

We have almost 90% of our students participating in extracurricular sports events, with netball, basketball, hockey and rugby.  Students travel all over our region to participate in these events.

STUDENT COUNCIL

Students are elected each year. The Student Council provides a voice for our students. It organises events over the course of the year; this includes fundraising for chosen charities.

SWIMMING POOL

The normal swimming season runs from December to April. Children are not allowed to be in the pool or the pool surrounds without teacher supervision.

Each swim season parents and local community members are able to purchase a school pool key from the office. This is advertised in our school newsletter.

THEFT

Theft, or suspected theft will be notified to a teacher or office administrator as soon as possible after it occurs. Ultimately the staff cannot accept responsibility for lost or stolen property.

UNIFORMS

ASCA provides each child at school with a sports uniform and a tracksuit to wear for different school events. Uniforms are distributed at the start of each school year. ASCA charges a non refundable annual rental fee of $10.00 and uniforms need to be returned to school at the end of the school year clean and tidy. If the uniforms are not returned a new one will not be given out and parents charged for the replacement uniforms.